Privacy Policy
We are committed to protecting your privacy and the privacy of program participants. Learn how we collect, use, and safeguard your information.
Information We Collect
We collect information you provide directly to us, such as when you create an account, enroll in programs, make donations, or contact us.
Personal Information:
- Name, email address, phone number, and mailing address
- Emergency contact information for program participants
- Payment information for program fees and donations
- Medical information relevant to program participation
- Photos and videos taken during programs (with consent)
Automatically Collected Information:
- Device information, IP address, and browser type
- Usage data and website interaction patterns
- Cookies and similar tracking technologies
How We Use Your Information
We use the information we collect to provide, maintain, and improve our services and programs.
Program Administration:
- Process program enrollments and manage participant records
- Communicate about schedules, updates, and program-related matters
- Ensure participant safety and emergency preparedness
- Evaluate program effectiveness and participant progress
Communication and Marketing:
- Send newsletters and program updates (with consent)
- Respond to inquiries and provide customer support
- Share success stories and program highlights
- Fundraising and donor relations
Legal and Safety:
- Comply with legal obligations and protect rights
- Investigate and prevent fraud or misuse
- Ensure child safety and protection protocols
Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this policy.
We may share information with:
- Service providers who assist with program operations (background check companies, payment processors)
- Emergency contacts in case of medical emergencies
- Legal authorities when required by law or to protect safety
- Partner organizations for collaborative programs (with consent)
We may share aggregated, non-personally identifiable information for:
- Grant applications and reporting to funders
- Research and program evaluation
- Public awareness and advocacy efforts
Data Security and Protection
We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
Security Measures:
- Encrypted data transmission and storage
- Regular security assessments and updates
- Limited access to personal information on a need-to-know basis
- Staff training on privacy and data protection
- Secure disposal of physical and electronic records
Despite our efforts, no security system is impenetrable. We cannot guarantee the absolute security of your information. In the event of a data breach, we will notify affected individuals and relevant authorities as required by law.
Your Rights and Choices
You have certain rights regarding your personal information and how we use it.
Access and Correction:
- Request access to your personal information
- Correct inaccurate or incomplete information
- Update your contact preferences and communication settings
Deletion and Portability:
- Request deletion of your personal information (subject to legal requirements)
- Receive a copy of your information in a portable format
- Withdraw consent for certain uses of your information
Marketing Communications:
- Opt out of marketing emails and newsletters
- Choose which types of communications you receive
- Update your communication preferences at any time
To exercise these rights, please contact us using the information provided below.
Children's Privacy
We are committed to protecting the privacy of children who participate in our programs. We comply with the Children's Online Privacy Protection Act (COPPA) and other applicable laws.
For participants under 13:
- We obtain verifiable parental consent before collecting personal information
- Parents can review, modify, or delete their child's information
- We limit collection to information necessary for program participation
- We do not allow children to publicly post personal information
For participants 13-17:
- We require parental consent for program enrollment
- Parents have access to their child's program records
- We maintain appropriate safeguards for teen participants
- We respect both parental rights and teen privacy interests
Photos and videos of minors are only used with explicit parental consent and can be withdrawn at any time.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the new policy on our website and, where appropriate, sending you an email notification.
- Changes will be effective immediately upon posting
- We encourage you to review this policy periodically
- Continued use of our services after changes constitutes acceptance
- We will maintain previous versions for your reference
If you have questions about changes to this policy, please contact us using the information below.
Privacy Questions or Concerns?
If you have any questions about this Privacy Policy or our data practices, please don't hesitate to contact our Privacy Officer.
Privacy Officer: privacy@creativeminds.org
General Contact: info@creativeminds.org
Phone: (555) 123-4567
Address: 123 Creative Street, Arts District, CA 90210